Room Flow, the
sovereign alternative to Skedda
Skedda charges per space: every bookable room, desk or court counts towards your tier. Room Flow charges per person: rooms, equipment and resources are unlimited. Depending on whether your organisation has many spaces or many users, the same function — booking a room — changes completely in price and logic.
What Skedda does well
A mature space-management product (rooms, desks, coworking), a readable tiered offer and real depth in per-space booking rules — quotas, time windows, pay-per-use designed for renting out spaces.
The Skedda pricing model, in figures
Public prices recorded on 22 July 2026: Starter at 99 $/month for 15 spaces, Plus at 149 $/month for 20, Premier at 199 $/month for 25 — then 4,99 $ per additional space. Commitment is annual and there is no free plan. The number of users does not affect the price: the space inventory determines it.
A concrete example
Calculated from those figures: 20 rooms on Skedda cost about 124 $/month (Starter + 5 additional spaces), whether you have 10 or 200 users. With Room Flow, an SME with 10 users and 1 administrator pays 65 CHF (≈ 70 €) per month — for an unlimited number of rooms, because a room is just one more calendar in your Zimbra/CalDAV.
Calculate for your headcountFour criteria that matter.
| Criterion | Skedda | Room Flow |
|---|---|---|
| Where your bookings live | On the vendor's servers (cloud SaaS). | In your Zimbra/CalDAV calendars and on your workstations — the vendor has no access to them. |
| Working without internet | Cloud service: a connection is required. | Yes: the licence is verified locally via a signed certificate; the app works offline. |
| Pricing unit | Per space: Starter at $99/month for 15 spaces, then $4.99 per additional space; annual commitment. | Per person: €5 per user, €15 per administrator per month (excl. VAT) — unlimited rooms, equipment and resources. |
| GDPR compliance | Contractual: a data processing agreement (Art. 28 GDPR), since your booking data is hosted by the vendor. | Architectural: booking data is not collected by the vendor — there is nothing to outsource. |
Positioning and public prices of Skedda recorded on 22 July 2026; they change — check them on the vendor's site before any decision. A factual comparison with no intent to disparage, to be reviewed by a lawyer before publication.
The model's limits
- The price grows with every space you add: mapping your resources in detail (rooms, equipment, vehicles) has a direct cost.
- Mandatory annual commitment, with no free tier to try it under real conditions.
- Your booking data lives in the vendor's cloud: GDPR compliance rests on a data-processing agreement, not on the architecture.
When Skedda remains a good choice
If your business is renting spaces to third parties — coworking, rooms billed by the hour — Skedda's per-space model, with built-in online payment, matches that case exactly: there, the space is the product.
Migrating from Skedda
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Step 1
Take stock of your Skedda spaces: each room or resource becomes a plain Zimbra/CalDAV calendar — with no limit on numbers and no per-unit cost.
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Step 2
Turn your per-space rules (quotas, approvals) into per-role rules: booking requests go through your administrators, who accept or decline.
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Step 3
Run the free trial alongside your current annual period: there is no data to migrate, and your calendars become the single source.
Your bookings stay with you
Schedules, attendees and bookings live in your Zimbra/CalDAV calendars and on your workstations — not with the vendor, not in a foreign cloud subject to extraterritorial laws.
The network goes down, your bookings don't
The licence is a signed certificate verified locally: the app keeps working without a connection, network outage included.
A lean, auditable client
No trackers, no embedded analytics, no CDN: what the app does can be verified — nothing has to be taken on faith.